Privacy Policy
Last updated: March 2026
1. Who We Are
Advanced Race Coaching Ltd ("ARC", "we", "us", "our") is a company registered in England & Wales. We are committed to protecting your personal data and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Information We Collect
We may collect and process the following personal data:
- Identity Data: Name, date of birth, sailing club membership details
- Contact Data: Email address, telephone number, postal address
- Sailing Data: Boat class, racing results, performance metrics, video footage captured during coaching sessions
- Health Data: Relevant medical information provided for safety purposes during on-water sessions
- Financial Data: Payment details for subscriptions and event bookings (processed securely via third-party payment providers)
- Technical Data: IP address, browser type, and usage data when you visit our website
3. How We Use Your Information
We use your personal data to:
- Deliver coaching services, including on-water sessions, video analysis, and performance appraisals
- Manage your subscription and process payments
- Create and maintain your bespoke Sailing Development Plan
- Communicate with you about sessions, events, and ARC news
- Ensure safety during on-water activities
- Improve our services and website
- Comply with legal obligations
4. Legal Basis for Processing
We process your data on the following legal bases:
- Contract: To deliver the coaching services you have subscribed to
- Legitimate Interest: To improve our services and communicate relevant updates
- Consent: For marketing communications and use of images/video for promotional purposes
- Legal Obligation: To comply with safeguarding, health & safety, and financial regulations
5. Video & Image Data
ARC uses 360° on-boat camera technology during coaching sessions. Video footage is used for coaching and performance analysis purposes. We will seek your explicit consent before using any images or video for marketing, social media, or promotional purposes. You may withdraw this consent at any time.
6. Data Sharing
We do not sell your personal data. We may share your data with:
- Our coaching team (for the purpose of delivering your coaching programme)
- Payment processors (for subscription and event payments)
- Regulatory bodies (where required by law, e.g. safeguarding referrals)
- Event organisers (where necessary for event registration)
7. Data Retention
We retain your personal data for as long as your subscription is active, plus 6 years after it ends (to comply with financial and legal obligations). Video footage is retained for 12 months unless you request earlier deletion.
8. Your Rights
Under UK GDPR, you have the right to:
- Access your personal data
- Rectify inaccurate data
- Request erasure of your data
- Restrict or object to processing
- Data portability
- Withdraw consent at any time
To exercise any of these rights, please contact us at [email protected].
9. Cookies
Our website uses essential cookies to ensure functionality. We do not use tracking or advertising cookies without your consent.
10. Children's Data
We provide coaching to sailors aged 14 and above. For participants under 18, we require parental or guardian consent before collecting and processing personal data. Please also see our Safeguarding Policy.
11. Changes to This Policy
We may update this policy from time to time. Any changes will be posted on this page with an updated revision date.
12. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your data rights, please contact:
Chris Fry
Advanced Race Coaching Ltd
Email: [email protected]